1. General provisions
This Privacy policy explains why the Public Catering and Gastronomy Association (“İİQA” or the “Association”) collects personal data from users of the iiqa.az website (the “Website”), and how that data is used and protected.
İİQA processes personal data in accordance with the Law of the Republic of Azerbaijan “On Personal Data”. By using the Website or submitting its forms, you confirm that you have read this policy.
Data controller: Public Catering and Gastronomy Association. Address: AZ1008, Baku, Narimanov district, Garabagh St., entrance 72, M9, apt. 4. Email: [email protected]. Phone: +994 50 390 92 64.
2. What data we collect
Data you provide. When you fill in forms on the Website, we collect the following:
- Membership application: the business’s legal and brand name, tax ID (VÖEN), business type, number of branches, address, number of employees and seats, the contact person’s first and last name, position, phone and email, social media links, and any files you upload (logo, photos).
- Contact, sponsorship and vendor forms: first and last name, company, phone, email and the text of your message.
- Event registration: first and last name, company, position, phone and email.
- Newsletter subscription: email address.
Automatically collected data. When you visit the Website, technical data such as browser type, device type, IP address, pages viewed and time of visit is collected. This data is used to improve the Website, not to identify you personally (see section 7).
3. Why we use your data
- To review membership applications, inform you of the decision and send notifications about the status of your application.
- To respond to your enquiries and to sponsorship and partnership proposals.
- To organise event registration and send event-related information.
- To send the newsletter and Association news, if you have given consent.
- To keep the Website secure and improve how it works.
- To comply with legal requirements.
Your data is not sold for advertising purposes or passed on to third parties.
4. Who your data may be shared with
- İİQA’s governing bodies: the Executive Office and the Board, to review membership applications.
- Technical service providers: website hosting, email delivery and analytics services. They may use the data only to provide services to İİQA.
- Government authorities: only in the cases and manner provided by law.
A member business’s name, logo, city and business type may be shown in the “Our members” section of the Website only after membership is approved. The contact person’s phone number and email are not shown publicly on the Website.
5. How long we keep your data
- Membership applications: for the duration of membership, and for 3 years after membership ends or the application is rejected.
- Contact and other forms: 2 years after the enquiry has been answered.
- Newsletter: until you unsubscribe.
After these periods, the data is deleted or anonymised so that individuals can no longer be identified.
6. How we protect your data
İİQA takes appropriate technical and organisational measures to protect your data from unauthorised access, loss and alteration. Connections to the Website use encryption (HTTPS). Only authorised persons can access the data, and their actions are logged. Regular backups are made.
7. Cookies
The Website uses cookies to work properly and to measure visit statistics. Cookies are small files stored in your browser.
- Essential cookies: needed for the Website to work, for language selection and for security.
- Analytics cookies (Google Analytics): measure in general terms which pages are viewed. These cookies are enabled only with your consent.
You can manage cookies in your browser settings or through the cookie notice on the Website.
8. Your rights
In accordance with the law, you have the right to:
- Find out what data is held about you.
- Request correction of inaccurate or outdated data.
- Request deletion of your data (except where the law requires it to be kept).
- Withdraw your consent at any time and unsubscribe from the newsletter.
To exercise these rights, write to [email protected]. We will respond within 30 days.
9. Children’s data
The Website is not intended for persons under 18. İİQA does not knowingly collect personal data from children.
10. Links to other websites
The Website may contain links to the websites of partners and other organisations. İİQA is not responsible for the privacy practices of those websites.
11. Changes to this policy
İİQA may update this policy. When new services (for example, a member area and a CV database) are launched, the policy will be supplemented accordingly. The updated text is published on this page, and the date of the last update is shown at the bottom of the page.
12. Contact
For questions about this Privacy policy:
Public Catering and Gastronomy Association
Email: [email protected]
Phone: +994 50 390 92 64
Address: AZ1008, Baku, Narimanov district, Garabagh St., entrance 72, M9, apt. 4
Last updated: [website launch date]
In case of any discrepancy, the Azerbaijani version of this policy prevails.